LEAVE REQUESTS

PATRON SAINT’S DAY

You are entitled to one paid day off on the occasion of the Patron Saint’s Day of your hiring location.

Please make sure you do not work on that day; the system will automatically record the SP – Santo Patrono leave in Elapseit.

Below are the relevant dates:

Bologna: 4 October
Catania: 5 February
Milano: 7 December
Padova: 13 June
Rende: 20 February
Torino: 24 June

It is possible to change the Patron Saint’s Day only by selecting the Patron Saint’s Day of your city of residence. In this case, you must send an email to People Admin every year to request the change and record the SP leave in Elapseit on the chosen date, while the date not used must be filled in Elapseit with the expected working hours.

ELECTORAL LEAVE

You are entitled to a number of compensatory rest days equal to the number of polling days that fall on non-working days or public holidays.

To use electoral leave, you must send an email to People Admin with the document certifying the opening and closing times of the polling station.

If the polling station closes after midnight, you are entitled to an additional rest day.

The leave days must be taken within 15 days from the polling activity.

Please record the leave in Elapseit using PE - Permessi elettorali.

Examples:

Polling station on Sunday and Monday: you are entitled to two days of electoral leave (Monday and Tuesday)
Polling station on Saturday and Sunday: you are entitled to two days of electoral leave (Monday and Tuesday)
Polling station on Saturday, Sunday, and Monday: you are entitled to three days of electoral leave (Monday, Tuesday, and Wednesday)

STUDY LEAVE

A total of 150 hours of study leave is available over a three-year period and can be used to attend courses.

Exam days can be covered by additional study leave, which does not count toward the 150-hour allowance, up to a maximum of 40 hours per year. In all cases, you must provide People Admin with documentation certifying the exam taken or the course timetable.

The leave to be recorded in Elapseit is ST – Permessi studio e formazione.

BLOOD DONATION LEAVE

If you are a blood donor, you are entitled to one paid day off.

You must send the certificate confirming the donation to People Admin.

In Elapseit, please select the leave DS – Donazione sangue.

BEREAVEMENT / SERIOUS ILLNESS LEAVE (Law 53/2000)

You are entitled to three days of paid leave per year in the event of the death or documented serious illness of:

your spouse (including legally separated),
your partner (provided that cohabitation is certified),
or a relative up to the second degree.

The leave must be used within seven days of the event.

You must send People Admin:

In case of death: death certificate indicating the degree of relationship
In case of serious illness: within ten days of returning to work, appropriate medical certification issued by a specialist of the National Health Service (or contracted providers), a general practitioner, a pediatrician, or a healthcare facility in the event of hospitalization or surgery.

Please record the leave in Elapseit using LU Permessi lutto/gravi infermità.

SICK LEAVE

From the first day of absence due to illness, a medical certificate is required.

Please note: by law, medical certificates cannot be backdated, except in the case of a home visit, which must be specified on the certificate. Therefore, it is important to contact your general practitioner on the first day of illness.

You may either:

send the medical certificate to People Admin, or
directly enter the certificate protocol number in Elapseit.

The leave to be recorded in Elapseit is M1 – Malattia.

HOSPITALIZATION

In the event of hospitalization, you must:

send People Admin the certificate issued by the healthcare facility indicating the start and end dates of hospitalization;
record the leave in Elapseit using MS – Malattia ospedaliera for the period indicated in the certificate.

The pre-hospitalization day may be recorded in Elapseit using MS – Malattia ospedaliera only if it took place as a Day Hospital and a certificate covering the entire working day is issued. The certificate must be sent to People Admin.

If the working day is only partially covered, you must record the entire day as FP – Ferie.

SPECIALIST MEDICAL APPOINTMENTS

For specialist medical appointments, simply record in Elapseit:

FP – Ferie for a full day, or
P2 – Permessi ex festività / P1 – Permessi riduzione orario for part of the day.

WORKPLACE ACCIDENT

In the event of a workplace accident, you must:

promptly inform your manager;
go to the emergency room, which will send the accident certificate to INAIL to open the case;
send all documentation received from the emergency room to People Admin;
record the leave in Elapseit using I1 – Infortunio for the prognosis days indicated on the certificate.

In case of an extension of the accident period, promptly inform People Admin and send the continuation documentation issued by INAIL.

Leave requests