Timesheet Guidelines

Our reference tool for Timesheets is Elapseit. Each employee must track every activity in Agile Lab on Elapseit.

Please refer to Project Lifecycle Management for details on project reporting.

Internal

Every year in January is time for budgeting, so any circle and role should have a directly correlated budget to time consumption. For the Internal activities (not paid by a customer) the following naming convention has been defined: $YEAR Agile - $CIRCLENAME - $ACTIVITY/ROLE

Every time you spend time in circle activities or meetings you have to log it into Elapseit in the right circle's project (each circle has one or more projects on Elapseit). Activities time tracking is directly affecting circles budget, so you need to do it carefully and think what is the final purpose of that activity. For example: an architect involved in Marketing activities, should track them in the Marketing circle and not in the Architecture's one. The same could happen for people with no specific roles, for example a subject-matter expert could be involved in pre-sales activities even if he/she is not filling the pre-sales role. Also, in this case he/she needs to track such effort in the pre-sales project on Elapseit, because it is a "Sales" activity.

Now let's describe the significant internal activities of Engine department and when it is acceptable to track time on them:

Architecture & Research

• Agile - Architecture & Research - R&D: Development of prototypes, research on new topics
• Agile - Architecture & Research - Architect: Dissemination and knowledge sharing within the circle
• Agile - Architecture & Research - Management: Hola meetings and other management activities

Agile Engine

• Agile - Engine - Other: Spare budget for not planned activities
• Agile - Engine - Management: Hola meetings and other management activities

Agile Training

• Agile - Training - Personal Budget: Time spent on learning something to improve hard or soft skills (examples: reading books, attending workshops, train with courses, participating in learning initiatives, attending conferences, other ...). Note that this is the personal training budget time as described in Benefits.
• Agile - Training - Onboarding: Time spent on onboarding phase both by the Training/Buddy and the new member.
• Agile - Training - Course or Workshop Preparation: Time spent on preparing workshop presentations and by the Training/Workshop steward, as well as time spent to create internal courses on the LMS platform and by the Training/LMS Course steward.
• Agile - Training - Learning Initiative Facilitation: Time spent by the Training/Collaborative Training Practitioner to facilitate collaborative learning initiatives about hard or soft skills that have been identified as training needs.
• Agile - Training - Management: Hola meetings and other management activities in the circle:Training circle, like energizing circle:Training circle roles without a specific Elapseit project associated (example: Training/Lead Link).

Agile Products

• Agile - Products - ProductX: Development activities for a specific product
• Agile - Products - Open Source: Maintenance of open source projects
• Agile - Products - Management: Hola meetings and other management activities

Agile Internal IT

• Agile - Internal IT - Activities: All the activities driven by circle roles
• Agile - Internal IT - Management: Hola meetings and other management activities

Agile Software Factory

• Agile - Software Factory - Activities: All the activities driven by circle roles
• Agile - Software Factory - Management: Hola meetings and other management activities

Agile Services

• Agile - Services - ServiceX improvements: Development of improvement strategies for cost optimization or customer satisfaction
• Agile - Services - Management: Hola meetings and other management activities

OKR

See the "How to track hours spent on OKRs" section in the OKR page

Timesheet Completion

Please note that the timesheet must be completed by the end of each working week. Kindly ensure that all hours are recorded accurately and updated every Friday.